Instructions for the Correct Preparation of the Letter of Application

This article provides information on how to write a scholar application letter, which is the main starting point in many cases. Therefore, it is necessary to know how to make a statement.

There are common forms of writing an application letter and we will discuss them below.

What is an application letter?

Table of Contents

An application is a written appeal of one person to an institution, organization or another person. The statement is an official document only if it is made according to all rules.

The statement is always asking for something, be it a job, a passport, vacations, marriage and much more. All applications have the same structure. It is easy to remember, but in many cases people make mistakes.

Structure of the application

All statements have the same structure, but many people make mistakes.

The only exceptions are those statements that are written on separate forms:

  1. Cap form;
  2. Table of contents;
  3. The content of the problem or request;
  4. Date;
  5. Signature;
  6. List of documents attached to the application letter.

How to write an application letter?

First of all, you should know that the header of the document is always written at the top, in the right corner.

The header of the document has the same appearance and the same principle. In it we specify the position of the head of the organization, then his name. Below is written your initials, office, address, phone number (if required).

Statement table of contents

Depending on the form of the document, the table of contents can be modified. But mostly In the letter of request and written “Declaration”.

So, for example, an application to the Registrar should be headlined as: “the statement of the conclusion or dissolution of marriage.” In this case, the table of contents begins with a small letter and at the end put a point.

The content of the problem or request

This part of the document is the main one. It describes the problem or request for a statement. However, you should succinctly state the essence of your appeal (do not go into details and do not paint everything in detail).

It would be best if you write for this pattern: 1. The essence of treatment. State your requirements based on the need to specify deadlines, 2. Grounds for execution of claims. Specify why your requirements must be fulfilled. Here can be spelt out the circumstances influencing the outcome of the application.


The statement has a date at the bottom after the purpose you set out in your statement.

The person accepting the application must verify the authenticity of the application. sign your name. Only in this case, your application letter is an official document.


The signatory agrees to the above and the above. Otherwise, the application can be considered invalid.

The signature is put down in the right corner of the form.

List of documents attached to the application letter

Very often, the application shall be accompanied by separate documents. And it can be both original and copy. On the application sheet, you must write a list of documents attached to the application.

For this is written “to the statement attached:” and lists the documents and their number.


Before you write an application, make sure that there are no special forms in the organization. If so, it will be easier for you. Remember the General rules of writing the application and just follow the instructions. Do not forget to read the list of documents that must be provided (if required).

Brief instruction:

  1. In the upper right corner write in the name of whom you are applying. It is necessary to write the full name, surname and patronymic, as well as the position. 2. Below, write your full name.
  2. In the middle of the document is written the title of the document. Most often it’s just a “Statement.” Remember that the application is in the form of a petition, which means that it must begin with the words “Please…”
  3. Express thoughts concisely but clearly, avoiding slang and words-parasites. It is customary to divide the essence of the statement into several parts:
  • Descriptive;
  • Legal;
  • Demanding.

Follow this plan so that your application is not only accepted for consideration but also executed as soon as possible:

  1. In the lower left corner, put your signature and transcript.
  2. In the lower right corner, put the date.